Magheradroll Parish Church
DATA PRIVACY NOTICE
The Parish of Magheradroll,
Ballynahinch
1. Your personal data – what is it?
Personal
data relates to a
living individual who can be identified from that data.
Identification can be by the information
alone or in conjunction with any other information in the data
controller’s
possession or likely to come into such possession. The
processing of personal
data is governed by the General Data Protection Regulation
(the “GDPR”).
2. Who are we?
The
Parish of Magheradroll,
Ballynahinch is the data
controller (contact
details below). This
means it decides
how your personal data is processed and for what purposes.
3. How do we process your personal data?
The
Parish of Magheradroll,
Ballynahinch complies with
its obligations
under the “GDPR” by keeping personal data up to date; by
storing and destroying
it securely; by not collecting or retaining excessive
amounts of data; by
protecting personal data from loss, misuse, unauthorised
access and disclosure
and by ensuring that appropriate technical measures are in
place to protect
personal data.
We
use your personal data
for the following purposes: -
·
To enable us to provide
a
voluntary service for the benefit of the public in a
particular geographical
area as specified in our constitution;
·
To administer membership
records;
·
To fundraise and promote
the
interests of the church;
·
To manage our employees
and
volunteers;
·
To maintain our own
accounts and
records (including the processing of gift aid applications);
·
To
inform
you of news, events, activities and services running at Magheradroll,
Ballynahinch;
·
To
share
your contact details with the Diocesan office so they can keep
you
informed about news in the diocese and events, activities and
services that
will be occurring in the diocese and in which you may be
interested.
4. What is the legal basis for processing
your
personal data?
·
Explicit consent of the data subject so that we can
keep you
informed about news, events, activities and services and
process your gift aid
donations and keep you informed about parish and diocesan
events
·
Processing is necessary for carrying out obligations
under
employment, social security or social protection law, or a
collective agreement
·
Processing is carried out by a not-for-profit body
with a
political, philosophical, religious or trade union aim
provided:
o
the
processing relates only to members
or former members (or those who have regular contact with it
in connection with
those purposes); and
o
there
is no disclosure to a third
party without consent
5. Sharing your personal data
Your personal data will be treated as strictly
confidential and
will only be shared with other members of the church in order
to carry out a
service to other church members or for purposes connected with
the church. We
will only share your data with
third parties outside of the parish with your consent.
6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out
within Irish
Data Protection Legislation, details of which can be found here
and in the guide
“Keep or Bin: Care of Your Parish
Records” which is available from the Church of England website
here.
Specifically,
we retain
electoral roll data while it is still current; gift aid
declarations and associated
paperwork for up to 6 years after the calendar year to which
they relate; and
parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless
subject to an
exemption under the GDPR, you have the following rights with
respect to your
personal data: -
·
The right to request a copy of your personal data which the Magheradroll,
Ballynahinch
holds about you
·
The right to request that the Magheradroll, Ballynahinch
corrects any personal
data if it is found to be inaccurate or out of date
·
The right to request your personal data is erased where it is no
longer necessary for the Magheradroll, Ballynahinch
to retain
such data
·
The right to withdraw your consent to the
processing
at any time
·
The right to request that the data
controller provide
the data subject with his/her personal data and where
possible, to transmit
that data directly to another data controller, (known as the
right to data portability),
(where applicable)
[Only applies where
the
processing is based on consent or is necessary for the
performance of a
contract with the data subject and in either case the data
controller processes
the data by automated means]
·
The right, where there is a dispute in
relation to the
accuracy or processing of your personal data, to request a
restriction is
placed on further processing
·
The right to object to the processing of
personal
data, (where applicable)
[Only applies where
processing
is based on legitimate interests (or the performance of a task
in
the public interest/exercise of official authority); direct
marketing and
processing for the purposes of scientific/historical research
and statistics]
·
The right to lodge a complaint with the
Information
Commissioners Office (UK) or Data Protection Commissioner
(Ireland)
8.
Further processing
If we wish to use your personal data for a new purpose, not
covered by this Data Privacy Notice, then we will provide you
with a new notice.
The new notice will explain the new
use of your personal data prior
to commencing the processing. It will set out the relevant
purposes and
processing conditions. Where and whenever necessary, we will
seek your prior
consent to the new processing.
9.
Contact Details
To exercise all relevant rights, queries of complaints
please in the first instance contact Kenneth
Montgomery.
You can contact the Information Commissioners Office
(UK)
on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/
or by writing to the Information
Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF
You can contact the Data Protection Commissioner (Ireland) on +353
(0761) 104 800; via email info@dataprotection.ie or by writing to: The
Data Protection Commissioner, Canal House,
Station Road, Portarlington, Co. Laois, R32 AP23